Privacy Policy

“WA4STEAM” is deeply committed to comply with Spanish and European regulations for the protection of personal data and guarantees full compliance with its obligations as well as the implementation of security measures as required by “Ley Orgánica 3/2018 sobre protección de datos y derechos digitales” (LOPDGDD) of 5th of December( Law of Data protection and Digital Rights by its name in Spanish) as well as in the General Data Protection Regulation (GDPR) (EU) 2016/679.

In accordance with these regulations, we inform that the use of our website may require the provision of certain personal data through forms, or by sending emails, and that these data will be subject to treatment by “WA4STEAM”, as controller of the processing with contact details:

  • Corporate name: Asociación Women Angels For Steam Association – Wa4steam
  • CIF / NIF: G67235358
  • Registered Address: Avda. De la Torre Blanca, 57. ESADECREAPOLIS 08172 – Sant Cugat del Vallès, Barcelona
  • Phone: (+34 )935044900
  • e-mail: wa4steam@wa4steam.com

OBTAINING AND PROCESSING DATA

Personal data is any information relating to a person such as name, e-mail, address, phone number etc. Additionally, website users may have certain information automatically stored for technical reasons such as the IP address assigned by the user’s provider of internet access.

“WA4STEAM” as data controller has the duty to inform website users about the collection of personal data that may happen when sending an email or filling in the forms included in the website.

“WA4STEAM” will only collect the minimum reasonable data needed to undertake the purpose for which the data were collected, and data will never be used for a different purpose to that that was collected for. No special categories of data are collected, only identification data.

Contact forms/e-mail:

  • Purpose: Respond and manage your request for information or application
  • Legal Basis: user consent that can be withdrawn at any time
  • Recipients: personal data will be processed by Webempresa, data server providers acting as processors

User registration forms:

  •  Purpose: Respond and manage your request for information or application and to send e-mail/phone communications to inform of possible issues, errors etc.
  • Legal Basis: user consent that can be withdrawn at any time
  • Recipients: personal data will be processed by Webempresa, data server provider acting as processors

Association application form:

  • Purpose: 1) Asses your application to become a member of the association 2) Communicate the application outcome (either accepting or not the application) 3) Managing the administration of the application and membership process
  • Legal Basis: user consent that can be withdrawn at any time
  • Recipients: personal data will be processed by Webempresa, server provider acting as processors

LEGAL AGE OF USERS 

Users older than 14 years of age can use this website. To process data of users younger than 14 years old, we will require the consent of their parents or tutors as stated by the “LOPDGDD”.

SECURITY MEASURES 

Users are informed that, “WA4STEAM” has adopted the technical and organizational security measures available to the association to prevent the loss, misuse, alteration, unauthorized access and theft of the personal data provided and guaranteed its confidentiality, integrity and quality in accordance with the provisions of the aforementioned data protection regulations. The personal data collected in the forms are processed only, by “WA4STEAM” or the designated processors.

“WA4STEAM” website uses SSL encryption, allowing users to securely send their personal data through the website contact forms.

DATA ACCURACY

The User declares that all the data provided is true and accurate and commits to keep it updated. The users will be responsible for the veracity of their data and will be solely responsible for any conflicts or disputes that may arise due to their falsity. It is important that, in order to keep personal data updated, the user informs “WA4STEAM” of any changes in the data provided.

COMMUNICATION OF PERSONAL DATA TO THIRD PARTIES

“WA4STEAM” will not share or communicate your data to any third party, except when legally required or when the provision of a service implies the need for a contractual relationship with a processor.

The User accepts that:

  • Some the data may be shared with processors (payment platforms, admin service providers, intermediaries, etc) when necessary to provide the service or request.
  • The services may be, totally or partially, subcontracted to other persons or companies, that will act as Processors with whom the corresponding confidentiality contract has been agreed, or that have adhered to their privacy policies, established in their websites.

The user may oppose to the transfer of data to the Processor, by written request, using any of the contact details previously stated. When necessary to comply with a legal obligation, users’ data may be shared with banking institutions, Labour Authorities, Spanish Tax Authority etc.

DATA PROTECTION RIGHTS

The LOPDGDD and the GDPR grant data subjects the possibility of exercising several rights related to the processing of their personal data.

To exercise your rights the User must provide documentation proving their identity (ID or passport), addressing the request by e-mail to wa4steam@wa4steam.com or in writing to the registered address in this policy. The communication must include: Name and surname of the user, details of the request, the address and the supporting data.

The exercise of rights must be performed by the user. However, it may be executed by a person authorized as legal representative of the user by providing the relevant documentation to confirm the representation.

The user may request the exercise of the following rights:

  • Right to request access to personal data: Obtain information about the personal data being processed, the purpose of the processing, the source of the data and its recipients if any.
  • Right to request its rectification if data are incorrect of inaccurate or its or erasure if data are inadequate or excessive.
  • Right to request the restriction of processing, in which case only the data strictly necessary for the exercise or defence of claims will be kept by “WA4STEAM”.
  • Right to object to the treatment: you may request “WA4STEAM” to stop processing your data in specific circumstances.
  • Right to data portability: “WA4STEAM” will provide your data in a portable format if you want to transfer them to another party.
  • Right to consent withdrawal: If the consent has been granted for a specific purpose, the user has the right to withdraw the consent at any time, without affecting the legality of the processing based on consent prior to its withdrawal.

In addition, the user may file a complaint with the Spanish Data Protection Agency (www.aepd.es) or any other competent data protection authority.

DATA RETENTION

Personal data provided by users through contact forms or e-mails will be strictly processed during the necessary time to respond to the request, until the consent is withdrawn, or until the end of the statues of limitation of any liabilities that may arise, as well as to comply with any legal obligation.

SOCIAL NETWORKS

“WA4STEAM” has a profile in some social networks (Twitter, LinkedIn), recognizing itself in all cases as Controller for the treatment for the processing of the data of its followers, fans, subscribers, commentators and other user profiles, (hereinafter “followers”).

The purpose of the processing, when legally allowed, is to inform its followers about is activities and other information of interest relating to its activity. The legal basis is the consent provided by the follower that can be withdrawn at any time.

“WA4STEAM” will not extract under any circumstances data from social networks, unless the user’s consent is expressly and explicitly obtained for this (for example, to hold a contest).

CONFIDENTIALITY

The information provided by the User will be considered as confidential and cannot be used for purposes other than those hereby described. “WA4STEAM” commits not to disseminate or disclose information about the User’s reasons to contact “WA4STEAM” or the duration of their relationship.

VALIDITY

This privacy and data protection policy has been drafted by EXPERTOS LOPD®, a data protection company , on April 18, 2021, and may vary depending on the changes in regulations and jurisprudence that may occur, being responsibility of the data owner the reading of the updated document, in order to know his/her rights and obligations in this regard at all times.

*This is a translation of a Spanish document, in the event of discrepancy the Spanish version will prevail

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